Learn about managing team members’ access to sensitive controls with roles and permissions.
Your Workspace has two types of roles for team members:
-
Workspace role — defines Workspace-level permissions and which site roles they can be assigned
-
Site role — defines site-level permissions and available actions
As you add members to your Workspace, you can control who can access sensitive controls (e.g., billing details) or take important actions (e.g., publishing a website) by assigning roles.
How the seat type determines the available roles
When you invite a new member to your Workspace, you select which type of seat they fill and whether they can publish. The seat type determines which Workspace role and Site role they can be assigned.
| Role type |
Full seat |
Limited seat |
Free seat |
Agency or Freelancer Guest |
| Workspace role: |
Owner, Admin, Site manager, Designer |
Marketer, Content editor |
Reviewer |
Guest |
| Site role: |
Site manager, Designer |
Marketer, Content editor |
Reviewer |
Site manager, Designer |
Compare Workspace roles and permissions
| Permissions |
Owner |
Admin |
Site manager, Designer, Marketer, Content editor |
Guest |
Reviewer |
| Edit Workspace plan and settings |
✅ |
✅ |
❌ |
❌ |
❌ |
| Add, update, or remove the payment card on file |
✅ |
✅ |
❌ |
❌ |
❌ |
| Update invoicing settings |
✅ |
✅ |
❌ |
❌ |
❌ |
| Download invoices |
✅ |
✅ |
✅ |
❌ |
❌ |
| Access all sites in a Workspace |
✅ |
✅ |
❌ (can access the sites to which they’ve been granted access)
|
❌ (can access the sites to which they’ve been granted access)
|
❌ (can access the sites to which they’ve been granted access)
|
| Invite and remove members from the Workspace |
✅ |
✅ |
❌ |
❌ |
❌ |
| Manage member permissions |
✅ |
✅ |
❌ |
❌ |
❌ |
| Configure integrations |
✅ |
✅ |
✅ |
✅ |
❌ |
| Update Workspace templates |
✅ |
✅ |
✅ |
✅ |
❌ |
| Request transfer of Workspace ownership to an admin |
✅ |
|
❌ |
❌ |
❌ |
| Delete the Workspace |
✅ |
❌ |
❌ |
❌ |
❌ |
|
Transfer hosting between sites in a Workspace |
✅ |
✅ |
❌ |
❌ |
❌ |
| Install and uninstall Apps |
✅ |
✅ |
✅ |
✅ |
❌ |
| Manage in-development Apps (e.g., create new Apps, edit App metadata, etc.) |
✅ |
❌ |
❌ |
❌ |
❌ |
| Install and uninstall Optimize and Analyze |
✅ |
✅ |
❌ |
❌ |
❌ |
Default site role assignments
When a teammate is assigned a Workspace role, they’re automatically assigned a default site role:
| Workspace role: |
Owner |
Admin |
Site manager |
Designer |
Marketer |
Content editor |
Reviewer |
| Default site role: |
Site manager |
Site manager |
Site manager |
Designer |
Marketer |
Content editor |
Reviewer |
How to change site role assignments and publishing permissions
Growth, Agency, and Enterprise Workspace plans allow Workspace Admins and Site managers to modify site role assignments and publishing status from an individual site’s Settings > Site access.
- Click the Site role dropdown menu to choose a teammate’s site role
- Toggle the Can publish setting to On or Off
Note
It’s not possible to change publish permissions for the Site manager, Limited designer, and Reviewer roles. Members restricted from publishing can still publish individual CMS items that don’t impact in-progress designs.
Compare site roles and permissions
Note
The limited designer and designer (needs approval) roles are only available to Webflow Enterprise customers and Enterprise Partners.
| Permissions |
Site manager |
Designer |
Limited designer |
Designer (needs approval) |
Marketer |
Content editor |
Reviewer |
| Transfer the site out of the Workspace |
✅ |
❌ |
❌ |
❌ |
❌ |
❌ |
❌ |
| Archive the site |
✅ |
❌ |
❌ |
❌ |
❌ |
❌ |
❌ |
| Purchase and manage a Site plan and billing information |
✅ |
❌ |
❌ |
❌ |
❌ |
❌ |
❌ |
| Access design mode |
✅ |
✅ |
✅ |
✅ (on page branches) |
❌ |
❌ |
❌ |
|
Access build mode
|
✅ |
✅ |
✅ |
✅ |
✅ |
❌ |
❌ |
|
Access edit mode
|
❌ |
❌ |
❌ |
❌ |
❌ |
✅ |
❌ |
| Create a read-only link to share the site |
✅ |
❌ |
❌ |
❌ |
❌ |
❌ |
❌ |
| Create and edit pages from static page templates |
✅ |
✅ |
✅ |
✅ |
✅ |
❌ |
❌ |
| Create new classes |
✅ |
✅ |
✅ |
✅ (on branches) |
❌ |
❌ |
❌ |
| Create new components |
✅ |
✅ |
❌ |
❌ |
❌ |
❌ |
❌ |
| Modify existing classes, components, and variables |
✅ |
✅ |
❌ |
✅ (on branches) |
❌ |
❌ |
❌ |
| Add existing components to page slots
|
✅ |
✅ |
✅ |
✅ (on branches) |
✅ |
❌ |
❌ |
| Edit component property values |
✅ |
✅ |
✅ |
✅ (on branches) |
✅ |
✅ |
❌ |
| Create and delete Collections |
✅ |
✅ |
✅ |
❌ |
❌ |
❌ |
❌ |
| Create, update, delete, and publish Collection items |
✅ |
✅ |
✅ |
❌ |
✅ |
✅ |
❌ |
|
Modify page settings (i.e., set page password protection, edit SEO title and meta description, etc.) |
✅ |
✅ |
✅ |
✅ |
✅ |
✅ |
❌ |
| Create page branches
|
✅ |
✅ |
✅ |
✅ |
✅ |
✅ |
❌ |
| Merge page branches
|
✅ |
✅ |
✅ |
✅ (with approval) |
❌ |
❌ |
❌ |
| Edit page branches
|
✅ |
✅ |
✅ |
✅ |
✅ (in build mode) |
✅ (in edit mode) |
❌ |
| Publish changes to the live site |
✅ (can manage the site's DNS and 301 redirects) |
✅ (only when you toggle Can publish on) |
❌ (can publish single items in CMS Collections, but can’t publish the entire site) |
❌ |
✅ (only when you toggle Can publish on) |
✅ (only when you toggle Can publish on) |
❌ |
| View the Site Activity log |
✅ |
✅ |
✅ |
✅ |
✅ |
✅ |
❌ |
| Export site as code |
✅ |
✅ |
✅ |
✅ |
❌ |
❌ |
❌ |
| View and download form submissions in Site settings |
✅ |
✅ |
✅ |
✅ |
✅ |
✅ |
❌ |
| Create an API token for the site |
✅ |
❌ |
❌ |
❌ |
❌ |
❌ |
❌ |
| Share, install, and manage Libraries |
✅ |
✅ |
❌ |
❌ |
❌ |
❌ |
❌ |
|
Use components and variables from shared Libraries |
✅ |
✅ |
✅ |
✅ (on branches) |
✅ (if already used on the site) |
❌ |
❌ |
| Install and uninstall Apps |
✅ |
✅ |
❌ |
❌ |
❌ |
❌ |
❌ |
| Request reviews |
✅ |
✅ |
✅ |
✅ |
✅ |
✅ |
❌ |
| Approve reviews |
✅ |
✅ |
❌ |
❌ |
❌ |
❌ |
✅ |
| Create, view, and resolve comments |
✅ |
✅ |
✅ |
✅ |
✅ |
✅ |
✅ |
| Preview sites |
✅ |
✅ |
✅ |
✅ |
✅ |
✅ |
✅ |
| Modify Optimize and Analyze tracking settings |
✅ |
❌ |
❌ |
❌ |
❌ |
❌ |
❌ |
| Create and modify Optimize experiences |
✅ |
✅ |
✅ |
❌ |
✅ |
❌ |
❌ |
| Create and modify Optimize events, audiences, and goals |
✅ |
✅ |
✅ |
❌ |
✅ |
✅ |
❌ |
| Create and modify Optimize variations |
✅ |
✅ |
✅ |
❌ |
✅ |
✅ |
❌ |
| Enable and disable Optimize variations/experiences |
✅ |
✅ |
✅ |
❌ |
✅ |
✅ |
✅ |
| View results of an active or past Optimize experience |
✅ |
✅ |
✅ |
❌ |
✅ |
✅ |
✅ |
| View analytics report data |
✅ |
✅ |
✅ |
❌ |
✅ |
✅ |
✅ |
Site role limitations and notes
There are a few limitations and notes related to the above permissions for legacy Editor users, reviewers, and limited designers.
Legacy Editor users (formerly known as content editors)
Some of the above functionality may not be available for legacy Editor users working in the legacy Editor (rather than in edit mode). Legacy Editor users won’t be able to access site backups.
Reviewers
Members with the reviewer role are restricted to existing comment limitations. That is, they won’t be able to comment on components, Collection items in the CMS panel, or elements that are only visible through custom code or animations.
Limited designers
Because members with a limited designer role can create new classes, that functionality extends to creating new combo classes from existing global classes, too.
Note
Members with a limited designer role cannot modify
variables.
Members with the limited designer role can override individual global class’s inherited values in a new combo class. However, the overridden values in the combo class won’t affect the original values of the individual global classes.