Site-specific access

Control your team members' access to Workspace sites.

With site-specific access, Workspace admins and owners can control which sites team members have access to within their Workspace(s). This gives you additional supervision over site access, especially for freelancers, contractors, comment-only collaborators, or Workspace guests. Additionally, agency owners can use site-specific access to limit the sites available in a teammate’s Workspace — thereby reducing distractions or protecting sensitive sites.

How to set default site access for new sites

1. Go to your Workspace settings > General > Site access
2. Choose Only admins and people added can view or Everyone in the Workspace can view

How to set site access for newly-invited team members

When you invite a team member to your Workspace, you can give them access to select sites.

1. Complete steps 1-4 in the invite instructions
2. Click Select sites
3. Choose which sites to add them to from the Add to sites dropdown
4. Click Review
5. Click Invite

The team member will have access to any sites you select, as well as all sites that are available to everyone in the Workspace.

How to set site access on newly-created sites

You can set site access for sites when you initially create them:

1. Go to your Dashboard
2. Click New site
3. Choose a blank site or template
4. Name your site
5. Set site access (i.e., Only admins and people added can view or Everyone in the Workspace can view)
6. Click Create site

How to edit site access for an individual site

To edit site access for a site in your Workspace:

1. Go to Site settings > Site access > Site access for the site for which you want to edit site access
2. Set the site access from the dropdown (i.e., “Only Workspace admins and people added can view” or “Everyone in the Workspace can view”)

How to add a team member to a site and set their site access permissions

If you want to allow a team member to access a site with restricted access:

1. Go to Site settings > Site access > Site access for the site for which you want to add a team member
2. Click Add people
3. Choose a team member from the Team dropdown
4. Set a Site role and publishing permissions as needed
5. Click Save

Manage multiple team members on a site

If you're on an Enterprise plan, you can select multiple team members on a site's access page and update their site role, granular access, or remove them all in one action instead of one at a time. This is different from setting a default visibility across every site in your Workspace — see Bulk edit site access for multiple sites for that.

Change site roles for multiple team members

To change site roles for multiple team members at once:

1. Go to Site settings > Site access
2. Optional: Use the search and filter options above the members list to refine which members are shown
3. Select the checkbox next to each team member whose role you want to change
4. Click Change role in the bulk action bar that appears
5. Choose the new role for the selected members
6. Click Update role to confirm

Changing a member's role to Site manager or Reviewer clears any Collection, page, or locale access you'd set for them individually. If the new role needs more seats than you have available, none of the selected members' roles update until you add the seats you need.

Remove multiple team members from a site

To remove multiple team members from a site at once:

1. Go to Site settings > Site access
2. Optional: Use the search and filter options above the members list to refine which members are shown
3. Select the checkbox next to each team member you want to remove
4. Click Remove in the bulk action bar that appears
5. Confirm the removal

Removing team members from a site doesn't affect their access to your Workspace or other sites.

Update granular access for multiple team members

If your Workspace uses granular access controls, you can apply the same Collection, page, and locale access to several team members at once instead of setting it up for each person individually.

To update granular access for multiple team members:

1. Go to Site settings > Site access
2. Optional: Use the search and filter options above the members list to refine which members are shown
3. Select the checkbox next to each team member you want to update
4. Click Edit access in the bulk action bar that appears
5. Choose the Collections, Pages, and Locales you want the selected members to access
6. Click Save

If the selected members currently have different access settings, the fields show this until you make a change. Any access you set here applies to all selected members.

How to bulk edit site access for multiple sites

You can bulk set site access for every site in your Workspace:

1. Go to Workspace settings > General > Site access settings
2. Click Update all sites
3. Set the site access for every site in your Workspace (i.e., Only admins and people added can view or Everyone in the Workspace can view)
4. Click Save

Notes about site-specific access

If a team member doesn’t have access to a site, they cannot:

• Be @mentioned in a comment
• Be added to the site’s Creator Credits
• View a folder if they don’t have access to any of the sites in that folder
• Install Apps on sites to which they don’t have access
• Transfer site plans between sites to which they don’t have access