Add or remove Workspace seats and members

A seat is an available spot for a team member in your Workspace. You can add and remove seats from your Workspace plan to create a flexibly-sized, collaborative space that fits your unique needs.

In this lesson, you’ll learn:

1. How to add and remove Workspace seats
2. How to add and remove Workspace members

How to add and remove Workspace seats

Good to know: By default, the Starter Workspace plan contains only one seat for you, the Workspace owner. You’ll need to upgrade to a paid Workspace plan to add more than one seat. Or, you can keep your Starter Workspace for your individual work, but create a new, additional paid Workspace to use for collaboration with teammates.

Add seats to your Workspace plan

You can add a maximum of three seats on the Core or Freelancer plans, and a maximum of nine seats on the Growth or Agency plans. An Enterprise plan offers a custom number of seats.

Note: When purchasing a Workspace plan that gives you the ability to add more seats, you’ll first start out with one seat, and have the option to purchase a maximum of the number of seats allowed on the plan (e.g., a maximum of three seats for a Core plan).

Once you’re on any paid Workspace plan, you can adjust the number of seats within that plan:

1. Check that you are in the correct Workspace
2. Open the Workspace’s Team settings
3. Click Manage the number of seats in your Workspace plan under the list of members in your current plan
4. Click the “plus” icon to increase the number of seats on your plan
5. Click Pay now to immediately charge the card on file and finalize your new seat count

Remove seats from your Workspace plan

Good to know: By default, all Workspaces require at least one seat for you, the Workspace owner.

To remove seats from a paid Workspace plan:

1. Check that you are in the correct Workspace
2. Go to the Workspace’s Team settings
3. Click Manage the number of seats in your Workspace plan under the list of members in your current plan
4. Click the “minus” icon to decrease the number of seats on your plan (you will be prompted to remove active team members from your plan if your reduced seat count is fewer than the number of team members in your Workspace)
5. Click Pay now to finalize your new seat count

How to add and remove Workspace members

Team members fill available seats in your Workspace. You can add new members to fill open seats or remove members to reopen seats for newly invited members. You can also remove yourself from a Workspace (unless you’re the Workspace owner).

Add members to your Workspace

If you have open seats in your Workspace plan, you can invite new members to fill those seats. If you don’t have open seats available, you will be prompted to upgrade your Workspace plan to add more seats before you can add additional members.

To invite a new member to fill an open seat in your Workspace:

1. Check that you are in the correct Workspace
2. Go to Workspace settings > Team
3. Click Invite member
4. Type in the member’s email address and select their Workspace role, site role, and publishing permissions
5. Click Invite

The member will receive an email notifying them that you have invited them to your Workspace. They’ll also appear with a “pending invite” status in Workspace settings > Team until they accept your invitation.

Before the member has accepted your invitation, you also have the option to cancel or resend the invite. Click the “three dots” icon next to the member’s role and choose Cancel invite or Resend invite.

After you’ve added members to your Workspace, you can manage their roles and permissions within your Workspace. If you’re on a Growth or Agency plan, in addition to Workspace roles and permissions, you can also manage their site-level permissions on a site-by-site basis. Learn more about roles and permissions.

Remove members from your Workspace

Important: Removing members from a Workspace does not also reduce the number of seats on your plan. If you want to also remove an open seat after removing a member, please remove seats from your Workspace plan.

To remove a member from your Workspace:

1. Check that you are in the correct Workspace
2. Go to Workspace settings > Team
3. Click the “three dots” icon next to the member’s role
4. Click Remove from Workspace
5. Type REMOVE to confirm

You now have an open seat available and can invite a new member to fill that seat, or remove that seat if you no longer need it.

Remove yourself from a Workspace

To remove yourself from a Workspace:

1. Click the Workspaces dropdown menu
2. Click Manage Workspaces
3. Click the “three dots” icon next to the Workspace you want to leave
4. Click Leave Workspace

Note: You can’t remove yourself from a Workspace if you are the Workspace owner.