Content editors can update site copy, media, and CMS content without changing design.
Members assigned the content editor site role (e.g., copywriters, product marketers, and content strategists) can edit site content (e.g., copy, assets, and videos) in Webflow using a simplified interface that ensures the site design stays untouched.
These members have:
- Access to the Pages panel, CMS panel, Assets panel, Settings panel, and Site Activity log (on Enterprise sites)
- The ability to comment and publish (if “Can publish” is toggled on)
How to access the site as a content editor
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Option 1 — go to the Webflow Dashboard, hover over the site, and click Open in Webflow
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Option 2 — use the shortcut and add
?update to the end of your website’s URL in the browser (e.g., www.my-website.com/page1?update)
Site managers and designers control which elements are editable
Site managers and designers can prevent specific elements from being edited by going to the Element settings panel > Editing permissions and unchecking the box to restrict editing access for content editors.
How to edit site content
Multiple team members can work in Webflow at the same time. Members with the content editing role can edit static and dynamic site content. If multiple people are editing the same content at the same time, the last edits “win,” so you’ll want to coordinate editing times with your teammates.
Edit text, links, and images (static content)
When you hover over an editable static element (e.g., text, links, images), a blue outline appears. Click an editable element and an Edit icon appears above it related to the type of content it is (e.g., Pencil for text, Link for hyperlink settings, Landscape for assets, Gear for image settings).
- Select an editable element
- Click the Edit icon above the element
- Make your edits (e.g., enter new copy, replace an image, change the URL) — changes are automatically saved
Good to know
While editing text, you can select text and format it (e.g., bold, italicize, wrap with span) using the menu that appears.
Additional information:
- In alternate locales, click the Globe icon above selected text element to apply or remove machine-translations. Note that you won’t be able to machine-translate elements in components.
- If you update static content within a Collection list (e.g., a homepage button), that content will be updated across all instances in that Collection list
Create and edit Collection items (dynamic content)
When you have existing Collections on your site, members with the content editor role can can create, manage, edit, delete, and import/export Collection items.
To create or edit a Collection item from the CMS tab:
- Go to the CMS tab
- Click the Collection to view its Collection items
- Click New to create a new Collection item or click an existing Collection item to edit it
- Make your edits — changes are automatically saved in draft state
- Optionally, click the Eye icon to preview the page or click Publish now to make the changes live
To edit a Collection item on the canvas:
- Go to the Pages panel
- Click the CMS collection page
- Click the Page switcher dropdown in the top context bar
- Click the Add icon (i.e., Plus icon) to create a new item or choose a Collection item to view it
- Select an editable element — which highlight when you hover over them
- Click the Edit icon at the top (e.g., Pencil for text, Link for hyperlink settings, Landscape for assets, Gear for image settings)
- Make your edits — changes are automatically saved in draft state
- Click the CMS status in the top context bar to access options like the Slug and Publish now
Note
If you update static content (i.e., elements not associated with a Collection item field) on the canvas, that change will be reflected on every Collection item in the Collection.
Additional options for managing Collection items:
Manage Ecommerce products, categories, and discounts
If Ecommerce is enabled on your site, members with the content editor role can also add, edit, and publish new products, categories, and discounts.
How to manage page settings
Members with the content editor role can manage certain page settings, including:
How to publish the site
Members with the content editor role can use the following publishing options:
Limitations of editing content as a content editor
Members with the content editor role cannot:
- Make design changes (i.e., structural, style, or element settings changes)
- Edit the structure of main components or component instances
- Adjust page names, add or edit page folders, edit page slugs, or set a homepage
- Add or edit custom code
- Add or edit custom elements
- Update CMS settings
- Create new CMS Collections